Privacy Policy Polaris EXPO 2025

1. Introduction Welcome to Polaris EXPO 2025. We’re committed to protecting your privacy. This Privacy Policy explains how we collect, use, share, and safeguard your personal information when you register for or attend the expo, browse our website (including polarisexpo.com), participate in demos, test rides, interactive experiences, or take advantage of offers.

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2. Information We Collect

• Information You Provide Voluntarily When registering, subscribing to updates, completing surveys, or contacting us, we may collect:
  • Name, email, phone number, affiliation (company or organization), job title, demographic data.
  • Payment details for ticket purchases or special offers.
  • Feedback, survey responses, preferences, and media (photos/videos) you submit.

• Information Collected Automatically When you visit our site or attend the expo:
  • Device and browser data (IP address, operating system, browser type, session logs, referral URLs, timestamps).
  • Cookies and tracking technologies to enhance your experience and analyze usage trends.
  • Geolocation data when enabled, especially for test rides or onsite navigation.

• Information From Third Parties We may receive information from:
  • Event partners, sponsors, or vendors providing services or promotions.
  • Analytics providers, advertising platforms, or promotional networks.

3. How We Use Your InformationWe use collected data to:

• Manage registrations, tickets, demos, test rides, special offers, and communications.
• Personalize your expo experience—such as matching events to your interests, sharing relevant offers.
• Improve site functionality, user experience, and to troubleshoot technical issues.
• Send updates, newsletters, marketing materials (you can opt out at any time).
• Analyze event performance and visitor behavior via analytics tools.

4. How We Share InformationWe may share your information with:

• Service Providers, including cloud hosts, payment processors, analytics/marketing agencies, event staff.
• Sponsors, Partners, or Exhibitors, limited to relevant attendees—only with your consent or for fulfillment of services.
• Legal Authorities, if required by law or to protect rights, safety, or property.
• Affiliates or Successors, in the event of a merger or transfer of assets.

5. Cookies & Tracking Technologies

• We use cookies, web beacons, and similar tech to enhance functionality, personalize content, analyze trends, and support advertising.
• You can manage or reject non-essential cookies through your browser settings or our "Cookie Preferences" tool. Disablement may limit certain features.

6. Your Rights & ChoicesDepending on your jurisdiction, you may have rights such as:

• Accessing, updating, or deleting your data.
• Withdrawing consent or objecting to processing.
• Opting out of marketing communications.
• Exercising data portability.

To exercise any rights or preferences, contact us at polarisexpo79@gmail.com or use the unsubscribe links in our communications.

7. Data RetentionWe retain your data only as long as necessary to fulfill the purposes described, comply with obligations, resolve disputes, and enforce our policies.

8. SecurityWe implement industry-standard technical and organizational measures to protect your information. However, no system is perfectly secure; we cannot guarantee absolute protection.

9. Children’s PrivacyPolaris EXPO 2025 is not intended for individuals under 13. We do not knowingly collect personal data from children under 13 without parental consent. If such information is discovered, it will be deleted promptly.

10. Changes to This PolicyWe may update this Privacy Policy from time to time. The “Last updated” date will reflect the most recent version. Continued use of our site or participation implies acceptance of any changes.

11. Contact UsFor questions, requests, or concerns regarding your privacy, contact us at:

Email: polarisexpo79@gmail.com

Mailing Address: Polaris EXPO 2025 Privacy Office, polarisexpo79@gmail.com